Privacy Policy

Last updated: August 31, 2026

Club Documents (“we”, “us” or “our”) respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use and protect personal information when you visit or use ClubDocuments.co.uk.

Who We Are

Club Documents operates the website ClubDocuments.co.uk.

For privacy and data protection enquiries, you can contact us at:

[EMAIL ADDRESS]

Information We Collect

Depending on how you use our website, we may collect the following information:

• Your name
• Your email address
• Information you provide when contacting us
• Information contained in messages or enquiries you send to us
• Technical information about your device and browser
• IP address
• Information about how you use our website
• Cookie and analytics information where applicable

We only collect information that is reasonably necessary for the purposes described in this Privacy Policy.

How We Collect Your Information

We may collect information:

• When you contact us through the website
• When you submit information through a contact form
• When you communicate with us by email
• Automatically through cookies and similar technologies
• Through website analytics, where enabled and permitted

How We Use Your Information

We may use personal information to:

• Respond to enquiries and messages
• Provide information you have requested
• Operate and maintain the website
• Improve our website, content and resources
• Understand how visitors use the website
• Monitor website performance
• Identify and resolve technical problems
• Protect the security of the website
• Comply with legal obligations

We will not use your personal information for purposes that are incompatible with those described in this Privacy Policy.

Our Lawful Bases for Processing

Where applicable, we rely on one or more lawful bases under the UK GDPR to process personal information.

These may include:

Consent

Where you have given us consent to use your information for a specific purpose.

Legitimate Interests

Where processing is necessary for our legitimate interests, provided those interests are not overridden by your rights and interests.

Contract

Where processing is necessary to take steps at your request or to perform a contract.

Legal Obligation

Where processing is necessary for us to comply with a legal obligation.

The lawful basis we rely on will depend on the particular processing activity.

Contact Forms and Enquiries

If you contact us through a contact form or by email, we will use the information you provide to respond to your enquiry.

We may retain correspondence for as long as reasonably necessary to deal with your enquiry and maintain appropriate business records.

We do not sell your contact information to third parties.

Website Analytics

We may use website analytics tools to understand how visitors use ClubDocuments.co.uk and to improve the website.

Analytics may collect information such as pages visited, approximate location, device type, browser information and interactions with the website.

Where analytics or other non-essential tracking technologies require consent, we will seek that consent before using them.

Cookies

ClubDocuments.co.uk may use cookies and similar technologies.

Some cookies may be necessary for the website to function correctly.

Other cookies, including certain analytics or tracking technologies, may require your consent.

Where required, we will provide information about the cookies used on the website and give you appropriate choices regarding non-essential cookies.

Third-Party Services

We may use trusted third-party providers to operate certain aspects of the website, including services for:

• Website hosting
• Website analytics
• Contact forms
• Email
• Website security
• Other technical services required to operate the website

Where third parties process personal information on our behalf, we take reasonable steps to ensure appropriate data protection arrangements are in place.

We do not sell personal information.

How Long We Keep Your Information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, unless a longer retention period is required by law.

The appropriate retention period depends on the type of information and why we hold it.

Your Data Protection Rights

Depending on the circumstances, you may have rights under applicable data protection law, including the right to:

• Request access to personal information we hold about you
• Ask us to correct inaccurate or incomplete information
• Ask us to erase your personal information in certain circumstances
• Ask us to restrict how we use your information in certain circumstances
• Object to certain types of processing
• Withdraw consent where we rely on consent
• Request a copy of certain information in a portable format

These rights are subject to certain legal conditions and exemptions.

If you would like to exercise one of these rights, please contact us using the details provided below.

How to Contact Us

If you have a question about this Privacy Policy or how we use your personal information, please contact:

[EMAIL ADDRESS]

Complaints

If you have concerns about how we have handled your personal information, please contact us first so that we can try to resolve the issue.

You also have the right to complain to the Information Commissioner’s Office (ICO), the UK’s independent data protection regulator.

You can find information about the ICO and how to make a complaint on its website.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to the website, the services we use or applicable legal requirements.

The latest version will always be published on this page.